The officers of the club will be:

• Chair

• Secretary
• Treasurer
• Child Protection OfficerOfficers will be elected annually at the AGM.

All officers will retire each year but will be eligible for re-appointment.

The club will be managed through the Management Committee consisting of:

• CHAIR, SECRETARY, TREASURER. Only these posts will have the right to vote at meetings of the Management Committee.
• The Management Committee will be convened by the Secretary of the club and held no less than ONE MEETING per year.
• The quorum required for business to be agreed at Management Committee meetings will be three officers
• The Management Committee will be responsible for adopting new policy, codes of practice and rules that affect the organisation of the club.
• The Management Committee will have powers to appoint sub-committees as necessary and appoint advisers to the Management Committee as necessary to fulfil its business.
• The Management Committee will be responsible for disciplinary hearings of members whoinfringe the club rules/regulations/constitution. The Management Committee will be responsible for taking any action of suspension or discipline following such hearings.

 

7 Finance

• All club monies will be banked in an account held in the name of the Arcane Cycling T eam.
• The Club Treasurer will be responsible for the finances of the club.
• The financial year of the club will end on 31ST DECEMBER.
• An audited statement of annual accounts will be presented by the Treasurer at the AGM.
• Any cheques drawn against club funds should hold the signatures of the Treasurer plus oneother officers.

 

8 Annual General Meetings

• Notice of AGMs will be given by the Club Secretary. Not less than 21 clear days notice to be given to all members.
• The AGM will receive a report from officers of the Management Committee and a statement of the audited accounts.

• Nominations for officers of the Management Committee will be sent to the Secretary prior to the AGM.
• Elections of officers are to take place at the AGM. All members have the right to vote at the AGM.
• The quorum for AGMs will be 25% OF THE MEMBERSHIP.
• The Management Committee has the right to call Extraordinary General Meetings (EGMs)outside the AGM. Procedures for EGMs will be the same as for the AGM.

 

9. Safeguarding Children

This sports club is fully committed to safeguarding the well being of its members. Every individual in the club/organisation should, at all times, show respect and understanding for their rights, safety and welfare, and conduct themselves in a way that reflects the principles of the organisation and the guidelines provided by our governing body and contained in the Code of Ethics and Good Practice for Children’s Sport.

10 Equity Policy•

Arcane Cycling Team is committed to ensuring that equity is incorporated across all aspects of its development. In doing so it acknowledges and adopts the following Sport Northern Ireland definition of sports equity:“Sports equity is about fairness in sport, equality of access, recognising inequalities and taking steps to address them. It is about changing the culture and structure of sport to ensure it becomes equally accessible to everyone in society.”

• The club respects the rights, dignity and worth of every person and will treat everyone equally within the context of their sport, regardless of age, ability, gender, race, ethnicity, religious belief, sexuality or social/economic status.
• The club is committed to everyone having the right to enjoy their sport in an environment free from threat of intimidation, harassment and abuse.
• All club members have a responsibility to oppose discriminatory behaviour and promote equality of opportunity.
• The club will deal with any incidence of discriminatory behaviour seriously, according to club disciplinary procedures.
• Please refer to the club’s Equity Policy for more information.

 

11 Discipline and Appeals

All concerns, allegations or reports of poor practice/abuse relating to the welfare of children and young people will be recorded and responded to swiftly and appropriately in accordance with the club’s safeguarding children and young people policy and procedures. The club welfare/designated officer is the lead contact for all members in the event of any safeguarding concerns.

All complaints regarding the behaviour of members should be presented and submitted in writing to the Secretary.The Management Committee will meet to hear complaints within FOURTEEN days of a complaint being lodged. The committee has the power to take appropriate disciplinary action including the termination of membership.The outcome of a disciplinary hearing should be notified in writing to the person who lodged the complaint and the member against whom the complaint was made within NUMBER days of the hearing.There will be the right of appeal to the Management Committee following disciplinary action being announced. The committee should consider the appeal within SEVEN days of the Secretary receiving the appeal.

The income and property of the Club shall be applied solely towards the promotion of the object as set forth in this Constitution. No portion of the Club’s income and property shall be paid or transferred directly or indirectly by way of dividend, bonus or otherwise howsoever by way of profit to members of the Club. No officer shall be appointed to any office of the Club paid by salary or fees, or receive any remuneration or other benefit in money or money’sworth from the Club.However, nothing shall prevent any payment in good faith by the Club of:

a) reasonable and proper remuneration to any member or servant of the Club (not being an officer) for any services rendered to the Club;
b) interest at a rate not exceeding 1% above the Euro Interbank Offered Rate (Euribor) per annum on money lent by an officer or other members of the Club to the Club;

c) reasonable and proper rent for premises demised and let by any member of the Club (including any officer) to the Club;
d) reasonable and proper out-of-pocket expenses incurred by any officer in connection with their attendance to any matter affecting the Club;
e) fees, remuneration or other benefit in money or money’s worth to any Company of which an officer may be a member holding not more than one hundredth part of the issued capital of such Company;

A resolution to dissolve the club can only be passed at an AGM or EGM through a majority vote of the membership.If upon the winding up or dissolution of the Club there remains, after satisfaction of all debts and liabilities, any property whatsoever, it shall not be paid to or distributed among the members of the Club. Instead, such property shall be given or transferred to some other institution or institutions having objects similar to the objects of the Club. The institution or institutions to which the property is to be given or transferred shall prohibit the distribution of their income and property among their members to an extent at least as great as is imposed on the Club under or by virtue of the Income and Property clause hereof.

Membersof the Club shall select the relevant institution or institutions at or before the time of dissolution, and if and so far as effect cannot be given to such provisions, then the property shall be given or transferred to some charitable object. Final accounts will be prepared and submitted that will include a section that identifies and values any assets transferred along with the details of the recipients and the terms of the transfer.